Taking Responsibility.
Your art will be viewed by thousands of people who may want to touch it, climb on it, sit
under it or dance within it – therefore there are a number of factors to consider when
installing art or building venues of various shapes and sizes within a live arena. Please
realise this and take careful consideration with each question when filling out the application.
All aspects of your proposal will be taken into account. If there is anything that you are
unsure about, please note in the application that this is something you wish to discuss
further – we are only too happy to help.

Funding.
Each year the festival fully funds certain Creative Projects, be they Venues, Art Installations
or Performances. Outside of these bursaries it is only in certain circumstances that we can
cover more than materials and transportation expenses. Any funding you raise and
contribute may also help realise your works full potential. Any agreed funds provided by
Body&Soul must be invoiced post event and details of information required will be provided
prior to this. Please also be aware that you will need to provide food for yourself and your
crew on site as Body&Soul does not cover this.

Health & Safety.
Once a proposal is under consideration, we will send out a detailed health & safety
document that must be fully completed by you and signed off on by our site manager in
order for it to be accepted.

Transportation.
Due to site vehicle movement restrictions on site, we will need to know exactly how you plan
to deliver and remove your piece along with the type of vehicle you intend to use to do this.

Weather.
Another factor to seriously consider is the weather. It must be able to withstand what could
be wet and windy conditions.

Communication.
We will do our best to respond to you within 2-3 weeks from when you submit your proposal.
Due to the high volume of proposals we receive it sometimes takes us this long to reply. We
hope you understand our position on this.

De-rig & Clean Up.

Leave-No- Trace – We must return the festival site exactly how it was given to us. Therefore it
is your full responsibility to give back your allocated space in the same condition you found it
in. Everything must be removed, without exception! We will have a team on the ground who
are dedicated to seeing that this is executed. Failure to comply with the above will result in
your funding being withheld.

Thank You,
The Body&Soul team.